When booking a grooming, daycare, training, or other type service, the "Schedule" card will have a "Repeats" option available below the Duration field. This setting allows you to schedule multiple of the same booking type, repeating on a specific schedule. These bookings will then be connected as a set, and can later be edited as a set or as separate bookings. Bookings of this type are required for managing open enrollment classes.
This feature is not available for boarding bookings.
Similarly, when scheduling series, the "Recurring" scheduling option can be found above the calendar. It's important to note that, unlike repeating service bookings, the recurring series will not all be connected. Though each series will be a set of linked bookings, all of the series added to your calendar will be separate from each other.
In either case, selecting the "Repeats" or "Recurring" button populates menu options for setting the recurring frequency and end date for the booking set.
The "Repeat" menu allows you to set the frequency with which the booking will recur.
Daily | Schedule the bookings at the same time every day. |
Weekly | Schedule the bookings at the same time weekly. |
Biweekly | Schedule the bookings at the same time every other week. |
Monthly | Schedule the bookings at the same time on the same day once a month. |
Selecting "Weekly" or "Biweekly" opens a sub-menu, allowing you to select the day(s) of the week on which the booking will occur. For example, if you select Biweekly, then Tuesday and Friday, the booking will be added to every other Tuesday and Friday starting from the date on which the first booking is set.
The last step for recurring bookings is setting the end date. The "Ends" menu lists two options, "Date" and "Times". Selecting "Date" allows you to choose the date from which to further bookings will be scheduled.
When scheduling series bookings using the recurring functionality, the end date indicates the date after which no more series will start. If the end date chosen is partway through a series, the system will complete that booking set then not schedule any more.
i.e. A 4-step series scheduled weekly set with an end date of 29 December. If the first date was chosen such that a step 1 booking is scheduled 15 December, steps 3 and 4 will be added to the calendar despite landing on 29 December and 5 January (after the chosen end date).
Selecting "Times" allows you to choose the total number of repetitions. Use the up/down arrows to adjust the Occurrences or manually type in the number of times this booking should be repeated until it stops. For example if, including the initial booking, you want a total of 5 bookings for this service, set the occurrences to 4. This will schedule the first booking and then set it to repeat 4 times, resulting in a total of 5 iterations.
When scheduling series, this setting controls how many additional full series sets will be scheduled.
i.e. When scheduling a 4-step series if the Occurrences field is set to 0 the system will schedule only the initial set of 4 bookings. If set to 2, the system will schedule the initial set of 4 followed by 2 more full series (totalling 3 sets of 4, or 12 bookings overall).
It is important to keep in mind that a repeating group service booking is not the same as a series. A repeating group service booking allows clients to register or be registered for a single session within the set of repeating bookings, or may be used to schedule open enrollment classes. In contrast, clients registered for a series booking will automatically be registered for every step within that series, starting and ending on a preset schedule. Check out our Creating a Series guide for more information on how to set up a series.
After you've set up the repeating/recurring functionality, simply select the first date and choose a time for your booking set.
For more information on the process for scheduling bookings, check out our guide on Adding Bookings to Your Calendar.